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YCL Organisational Meeting

When
24 Apr 2013
6:30 PM - 8:00 PM
Location
130 Jermyn Street, London, SW1Y 4UR
Registered
7 registrants

Registration

YCL Member

YCL Organisational Meeting

*****

Wednesday, 24 April 2013

6:30 pm
130 Jermyn Street

London, SW1Y 4UR

*****

As part of the evolution of this Yale Alumni Club, the YCL is looking to add some clarity to the workings of the Club. We have decided to structure the Club as an unincorporated entity, known as a The Yale Club of London.

Part of this process is to agree on a set of rules by which we will operate. The drafted rules are posted on the website here and will be discussed at this meeting. This event will also be available via conference call for anyone unable to attend in person (please contact Joe, president@yale.org.uk, if you are interested in this facility).

A clear set of rules and responsibilities will help us to generate more interest in the Club and its management. The meeting will be at 130 Jermyn Street, SW1Y 4UR, which is at the corner of Jermyn and Haymarket.

Please click here to read the drafted rules, posted on the YCL website.

The proposed officer roles to be discussed are as follows:
-- President: To take overall responsibility for the Club, to make all major decisions, to ensure the smooth day-to-day running of the Club. Approx time required: 5 hours/week.
-- Secretary: To maintain the records of meetings of the Club, to co-ordinate dissemination of information, to liaise with the President on the general running of the Club. Approx time required: 3 hours/week.
-- Treasurer: To maintain the accounts of the Club; to present accounts at the AGM; to be able to present to state-of-play in our accounts to the Executive Committee, as necessary. Approx time required: 5 hours initially, then 30 min/fortnight.
-- Membership Co-ordinator: To maintain the database of members, cull old names from system, approve new members (with President). Approx time required: 3 hours/month
-- SIG Liaison: To maintain the flow of information between SIGs operating in the UK and the Club; to occasionally present a short piece on their work for the newsletter. Approx time required: 1 hour/month
-- Singing Group Liaison: To be the first point of contact for singing groups visiting London: to maintain a list of possible home stays (alums with spare rooms) and possible gigs, which can then be emailed to Tour Managers, giving them a bit of initial information about London. (You do not need to organise tours.) Aprrox. time required: 3 hours to set up, then perhaps 5 hours annually. (It's really just a few emails.)
-- Events Co-ordinator: To oversee the Events Team, to co-ordinate between the different alums each running their own events (eg Christmas Party, Speaker Series, Welcome to London, Art Yale, etc.) to avoid scheduling clashes, ensure timely flow of information, maintain consistency in mail-outs, etc. (You do not need to run any events of your own, although you are welcome to if you would like.) Approx time required: 3 hours/month.